Aidmatrix SCM: Transportation Donations Management Plus+

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SCM - Transportation Donations Management Plus+

Transportation Donations Management Plus+

The Aidmatrix Network® Transportation Donations Management Plus+ Module is an online application that helps you manage donations of transportation services. Transportation services require unique information to be captured that is different from in-kind donation offers. It integrates easily with other modules, including In-Kind Donations and Needs Management, to provide simple end-to-end processing of donation offers. Includes all standard Transportation Donations Management Module features.

View the Plus+ Features

Single Location for Transportation Donors to Give
Use your website to link transportation donors into the giving section. Donors can view transportation needs and donate against those needs or they can make open donations. Donors complete the simple forms themselves and the form requires all the critical information used to determine the quality of the offer — both help save administrative time. Data is collected electronically and is then ready for your review. Crucial information is captured including: unit of measure, condition of donation, storage requirements, packaging specifications, maximum weight and cubic size, and more.

Registered donors can receive a number of additional time-saving benefits. Automated email alerts by need type provide greater flexibility for those who wish to monitor published needs with email alerts instead of having to log in to see the needs. They can set up their alternate contact information in a roster so those preferences can be pre-set to appear on each donation. Registered donors can also indicate on the donation record when a good has been delivered to its final destination.

You can export a detailed report for an individual need to share information and assist donors in producing transportation offers. Also, group multiple transportation needs together in a single transportation request. Supports multi-drop transportation loads to ensure that transportation requests and offers are accurate and timely.

Easily Review and Allocate Transportation Offers
Your administrator reviews the offers in the Donation Inbox and either declines them outright as low-quality offers or assigns them to the Allocation Cart. This keeps the inbox current with only new offers. Once in the Allocation Cart, offers can be shared with partners of your choice. Offers can be re-allocated or withdrawn. Search offers by category, description, donor name, and more. The allocation cart makes the process easy by including shipping and transportation information and enables splitting a large offer between recipients.

Review, Accept and Receive Offers
The recipient (either you or your partners) can review their donation offers 24x7 online. Your/they can reject or accept the offers. Data can be sorted and searched by New Donations, Accepted Donations, Received Donations or Declined Donations. Offers can be accepted in full or in part. Full details on transportation can be viewed and updated. Report by donation date or location.

Run Reporting, Integration and Administration
Reporting can be run on all aspects of the application. Comprehensive filters and views enables partnering organizations to build custom reports to meet their needs. Reports can be saved and viewed as web pages, PDFs, images or exported to Microsoft Excel® for integration with other systems or for data sharing purposes. Your organization controls access to reporting and menu visibility through user profiles to maintain the highest security standards. Reporting is an effective tool to aggregate needs and determine the effectiveness of the relief efforts which can then be shared with the relief community through easy-to-read graphs and matrix reports.

Share with Other Partners
Your organization can also decide to assign donation offers to other portals on the Aidmatrix Network. This is used particularly when an organization receives a large offer and is willing to share it with another group.

Tailor Your User Experience with Flex Fields
These custom fields enable you to capture information that is critical and unique to your organization. You’ll be able to specify the quantity and type of flex fields you need. Determine the way you want to structure responses by designating the field type: text area, date field, numeric field, dropdown list, and more. Then, layout the flex fields to provide a logical flow for your users to follow.

Manage Users with Less Work
To start, users can request a registered user login for your site using a standard form that requires the information you need. This routes the request directly to your admin who then only needs to review and approve it.

You can set up “Terms and Conditions” for registered donors using your portal and require users to read and accept these Ts & Cs as part of their registration process. You can also integrate those Ts & Cs at the point when the user confirms their transaction; for example: “By submitting this donation you agree that __”. This provides clearer communications between you and the user regarding transactions on your portal.

You can also configure users to have multiple roles and to access all of those roles from a single login. For instance, someone may have one of more of the following designations: admin, donor, and/or recipient. If information about a user changes, such as contact information, the admin can access the user record and make the updates directly.

Localize Pages with International Options
Customize the labeling and structure of the data fields to ensure the proper attributes are captured in the local standard, for example: monetary unit and system of weights and measures. In addition, standard pages within the application are also available in French and Spanish.

Enhance Transaction Details
Sometimes, the descriptions needed on a donation/need can be greater than the fields on a data entry screen. In those cases, users can upload common Office® and image file types to provide the full details. Supported file types include .xls, .csv, .doc, .jpg, .gif and more.

In addition, you and your donors can log communications back and forth in a notes section on the record where questions can be asked and answered and the entire communication history is saved for future reference in one place, tied to that specific donation record, not spread out over emails and instant messages.

Honor Donor Intentions with Ease
Portal administrators can set automatic expiration dates on donation offers based on instructions from the donor. This ensure that the donor’s intentions are honored and it reduces the administrative time which would otherwise require manual scheduling and disablement.

In addition, donors are empowered to update their donation offers themselves by extending or withdrawing an item as their situations change. They can even create templates for making donations so that recurring information can be saved and used again, saving them time and providing them with a positive donation experience.

Monitor Feedback and Results
As common on many ecommerce sites, both you and your donors can create a public profile that gives a brief overview of information about yourselves. This information is accessible by simply clicking on the organization’s name beside a donation offer or need. Similarly, once a transaction is completed, both you and your donors can rate each other based on their experience with a transaction. Those ratings are averaged and displayed as “stars” beside the organization’s name so that others on the Aidmatrix Network can benefit from that history.

Powerful reporting enables both you and registered donors to build reports from one’s own transactions. You can use filters to customize the report to your needs. Reports are designed for easy export to other solutions.